# Kivilo vs InventoryBase for Singapore rental agencies > InventoryBase covers residential inspections alongside scheduling, client portals, invoicing and outsourced reporting. Kivilo focuses on the rental tenancy record: signed condition reports, agreed updates, repairs and check-out findings. For a Singapore agency, the choice depends on which operations the software needs to organize. Canonical page: https://kivilo.app/compare/kivilo-vs-inventorybase Published by Kivilo (NotTooSweetLabs Pte. Ltd.). Published: 2026-10-25. Updated: 2026-10-25. - [InventoryBase: residential inspections](https://inventorybase.co.uk/residential/) Competitor information checked against the linked vendor documentation on 2026-10-25. This is Kivilo’s comparison of documented workflows, not an independent hands-on review. Features and plans can change. Both belong in a conversation about rental inspection software. A useful comparison needs to go beyond whether a product takes photographs or produces a PDF. Ask who prepares the report, who approves it, what happens during the tenancy, and how the next agent retrieves the agreed condition. ## At a glance ### Inspection evidence - Kivilo: Room inventories with item-linked photos and retained walkthrough video. - InventoryBase: Item or room photos, embedded video and offline inspection apps. - Source: [InventoryBase: features](https://inventorybase.co.uk/features/) ### Signatures - Kivilo: Landlord and tenant sign in person or through their own accounts. - InventoryBase: Landlords and tenants can sign on site or remotely. - Source: [InventoryBase: features](https://inventorybase.co.uk/features/) ### Check-out reference - Kivilo: Check-out starts from the signed check-in and acknowledged updates, with a frozen reference. - InventoryBase: Comparisons show original comments and before-and-after photographs. - Source: [InventoryBase: features](https://inventorybase.co.uk/features/) ### Work after delivery - Kivilo: Acknowledged addenda record changes beside the signed report. - InventoryBase: Documents report history and addenda after delivery. - Source: [InventoryBase: features](https://inventorybase.co.uk/features/) ### Agency operations - Kivilo: Agency workspaces, tenancy assignments and management oversight. - InventoryBase: Scheduling, client access, invoicing and an inventory supplier network. - Source: [InventoryBase: residential inspections](https://inventorybase.co.uk/residential/) Kivilo details: [Product facts and limitations](https://kivilo.app/product). An unlisted feature is not evidence that it is unavailable. ## Start with how your agency organizes inspections InventoryBase is worth examining when inspection work is an operation of its own. Its residential offering includes internal assignments, external suppliers, client bookings and billing for reports. An agency coordinating clerks or commissioning many inspection types should include those workflows in its demonstration. List the tools your team already uses for appointments, client records and invoicing. Decide which should remain in place and which you actually want the inspection platform to handle. A longer feature list is useful when it answers those requirements. - Source: [InventoryBase: residential inspections](https://inventorybase.co.uk/residential/) ## Follow one item through the whole tenancy Kivilo's workflow is easiest to assess with a concrete example. At check-in, the agent records a washing machine and its existing condition. The parties sign the report. If it is replaced later, an addendum records that replacement; after both parties acknowledge it, the new item can appear in the check-out reference. The agent still writes the condition and makes the assessment. At check-out, findings record changes with evidence and a damage-versus-fair-wear verdict. A published assessment is a dated version that the parties can read. ## Compare the details behind shared feature names InventoryBase documents signatures, comparisons, history and addenda. Those are shared categories, not reasons to assume that only Kivilo can support an ongoing rental record. Ask both providers to demonstrate the exact sequence your agency expects, including a disagreement or a change of responsible agent. - After sending, identify the version that each party signs and what remains editable. - Replace an item mid-tenancy and inspect how the later check-out represents it. - Give another agent access, then check which property and tenancy records they can open. - Retrieve the original photographs and completed PDF without relying on the original inspector. - Source: [InventoryBase: features](https://inventorybase.co.uk/features/) ## Run a Singapore agency pilot with a clear decision Use your own furnished-unit inventory, agency identity and contact details. Include close photographs of appliance labels, meter readings, fixtures and existing marks. Ask a colleague to read the resulting report as a landlord would: can they understand each observation without a call to the inspector? Then evaluate access management, support arrangements and the current commercial terms for your expected property and staff count. Choose Kivilo when its connected tenancy workflow fits the job. Give InventoryBase serious consideration when its broader inspection operations answer additional agency requirements. ## Questions and answers ### Does InventoryBase already support check-in and check-out reports? Yes. Its residential documentation includes both, and its features page describes comparisons, photographs and digital signatures. The useful comparison is how each product fits your agency's complete process, rather than whether InventoryBase can produce a rental report. ### What should a Singapore agency evaluate in Kivilo? Evaluate the sequence from an agent-written check-in to signatures, an acknowledged change during the tenancy and a check-out finding. Also test collaboration and agency oversight with the actual people who will need access. ### Can we assume existing reports will migrate automatically? No. Confirm any supported import with the provider and retain your original signed documents and evidence. This comparison does not establish an automated migration between InventoryBase and Kivilo. ## Related reading - [Kivilo vs Report and Run](https://kivilo.app/compare/kivilo-vs-report-and-run) - [Kivilo vs Inventory Hive](https://kivilo.app/compare/kivilo-vs-inventory-hive) - [Kivilo vs Chapps Rental Inspector](https://kivilo.app/compare/kivilo-vs-chapps-rental-inspector) - [Choosing a rental inspection app in Singapore](https://kivilo.app/guides/rental-inspection-app-singapore) - [Singapore rental handover checklist](https://kivilo.app/guides/rental-handover-checklist-singapore)