Leave with it handled.
Take the photo, mark the detail and write it up while you’re there. Get the report signed in the same workflow.
PROPERTY HANDOVERS, PROPERLY RECORDED
Hand over the keys.
Keep the whole story.
Take a photo. Mark what matters. Get everyone’s signatures.
The little details, all in one shared record.
5 active properties, free. No credit card needed.
For the agent taking care of it.For the landlord handing it over.For the tenant making it home.
THE LITTLE DETAILS MAKE THE DIFFERENCE
See it. Mark it.
Make it part of the record.
A scuff on the wall. A chip on the cabinet.
Point it out in the photo, then put everyone on the same page.
Take a photo. Make your point.
Spot peeling veneer on a cabinet? Take the photo and mark it straight away. Circle the damage, draw around it, or point with an arrow. Everyone can see exactly what you mean.
Start your first check-inkiviloTry it · example photo
Choose a tool. Drag on the photo to try it.
Your words. Their condition.
Write what you see and link the marked photo to the cabinet. The peeling veneer is in the inventory from day one, with the evidence right beside it.
Start your first check-inkiviloExample report
CHECK-IN REPORT
The kitchen
Lower kitchen cabinetFair condition
INSPECTOR’S NOTES
Veneer peeling on the lower cabinet door. Damage marked in the photo. Door and hinges working.
Cabinet detail1 marked photo linked to this item
01The detail, the description, and the photo. Together.
Everyone on the same page.
The landlord and tenant review and sign the same report. Everyone receives a copy, ready to return to when it’s time to check out.
Start your first check-inkiviloExample report
CHECK-IN REPORT
The kitchen
Lower kitchen cabinet
Veneer peeling on the lower cabinet door.
Fair condition · 1 marked photoLANDLORD
J. Tan
✓ SignedTENANT
B. Lee
✓ SignedA signed copy for everyone. A clear starting point.
THE KEYS ARE JUST THE BEGINNING
A home has a history.
Now it has a home.
A leaky tap. A replaced fridge. The agreement everyone needs to find. Keep the next chapter connected to the first.
And when it’s time to move out?- 01MOVE IN
Start on the same page.
A signed condition report, with the photos and inventory everyone agreed to.
- 02LIVE IN
Keep the little things connected.
Log repairs, keep tenancy documents together and agree on updates to the original report.
- 03MOVE OUT
Come back to the facts.
Compare the home with its agreed check-in record. Give every change its context.
kiviloAN EXAMPLE AT CHECK-OUT
Kitchen / Cabinet door
AT CHECK-IN
Peeling veneer on the lower cabinet door.
Marked in the agreed photoAT CHECK-OUT
Same patch. Same place.
No further change.
Already there at move-in.
$0proposed chargeA clear record makes the difference.
Illustrative assessment. Every finding is recorded by a person.
“WAS THAT ALREADY THERE?”
Less back-and-forth.
More there-it-is.
At check-out, the original condition and agreed photos are right beside you. Record what changed, explain damage or fair wear, and share a dated deposit statement.
A clearer conversation starts with a better record.
ONE RECORD. EVERYONE INCLUDED.
Good for the person
on either side of the door.
Know where things stand.
Review the condition, see repairs and keep the paperwork with the property. Even when you’re not there.
Move in with a clear record.
See what you’re signing, report issues and return to what was agreed when it’s time to move on.
What is Kivilo?
Kivilo is a property handover and tenancy record app for agents, landlords and tenants. It brings room-by-room inventories, condition photos, walkthrough videos, signatures, repairs and check-out assessments into one property record. Built in Singapore, for the people on both sides of the keys.
Can I try it for free?
Yes. The free plan includes 5 active properties, with no credit card required. Sign in with your email and start your first check-in. If you manage more properties, get in touch through our support page.
Can I mark a photo as soon as I take it?
Yes. Take a photo, then circle the damage, draw freehand around a detail or point to it with an arrow. Save it with the room or inventory item so everyone knows exactly what you mean. Marks stay separate from the original photo and you can edit them until you send the report for signature.
How do the landlord and tenant sign?
Both parties can review and sign on the agent’s device at the handover, or sign in to their own account using an emailed code. Once both have signed, a PDF copy is delivered by email. Larger reports are available through a signed-in download link.
What happens if the property has poor signal?
Photos and videos save to your device first and retry uploading when a connection is available. Keep the app and its saved data on your phone until uploads finish. Sending the report and collecting signatures need a connection.
What happens at check-out?
Start from the signed check-in and any agreed updates. Review the original condition and linked photos alongside the new visit, record each change and explain your assessment of damage or fair wear and tear. Publish a dated deposit statement that the landlord and tenant can agree to or dispute. Kivilo records the assessment; it does not hold or move the deposit.
Who can see the property record?
Working records are available to the responsible agent and the people explicitly given access. Landlords and tenants have their own view of their tenancy. You can also create a private report link and revoke it later. Property reports are not public search results.
YOUR NEXT HANDOVER, SORTED.
New keys.
A better beginning.
Start with one property. Keep the whole story.
Get started freeNo credit card. Just your email.